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ISAKOS: 2013 Congress Exhibits

The ISAKOS Congress is the hallmark of our society and provides an international forum for the world leaders in orthopaedics. We anticipate the 2013 ISAKOS Congress to draw over 4,000 international orthopaedic surgeons, as well as allied health personnel, residents and fellows.

ISAKOS thanks all exhibiting companies for their commitment to exhibit at the 9th Biennial ISAKOS Congress, May 12-16, 2013 in Toronto, Canada. Based on the continuing increased demand to exhibit at the ISAKOS Congress, our exhibit floor for 2013 has been expanded.

Exhibit Schedule

Date Exhibit Hours Installation & Dismantling Exhibit Rep. Registration
Friday, May 10

08:00 - 20:00

Saturday, May 11

08:00 - 21:00 14:00 - 17:00
Sunday, May 12

07:00 - 14:00
17:30 - 20:00
07:00 - 17:00
Monday, May 13

07:00 - 17:00 07:00 - 17:00
Tuesday, May 14

07:00 - 17:00 07:00 - 17:00
Wednesday, May 15 07:00 - 17:00 17:01 - 23:00 07:00 - 17:00
Thursday, May 16 07:00 - 12:00
GES MOVE OUT:
07:00 - 23:59

The installation and dismantling of exhibits must be completed during the allotted times. Exhibitors that require additional time must send their request in writing to GES by April 1, 2013.

Exhibit Hall Floor Plan

Please view the Exhibit Hall Floor Plan for available booth space.

Exhibitor Prospectus and Application

Technical exhibits are a vital part of the ISAKOS Congress and we encourage you to take part in this tremendous opportunity to become a part of the international experience that is ISAKOS. Note: booth space sells out quickly and the final deadline is November 1, 2012. The Online Exhibitor Prospectus contains vital information for all companies exhibiting at the ISAKOS Congress. Please note that before you submit your booth space application, you will be required to sign that you have read and agree to all rules and regulations outlined in the online Exhibitor Prospectus.
Download the PDF of the Exhibitor Prospectus

Applications submitted online will be given priority over faxed or mailed applications. To apply for exhibit booth space, please download the Exhibit Space Application and fax, email or mail it with full payment to the ISAKOS office.

Exhibit Fees

Booths may be purchased in 3m wide x 3m deep increments:
Inline US $5,500
Corner US $5,900
Publisher US $1,700

Exhibitor Representative Badge Fees

Advance US $600
On-Site US $725

Promotional, Advertising and Sponsorship Opportunities

Sponsorship and advertising can enhance and broaden your exposure to surgeons worldwide. Maximize your presence at the 2013 ISAKOS Congress in Toronto, Canada choosing from the variety of educational, promotional and social opportunities offered for 2013. ISAKOS recognizes sponsoring companies for each opportunity sponsored and at the appropriate sponsorship level for the cumulate amount given toward various sponsorships of the ISAKOS 2013 Congress.
Download the Promotional, Advertising and Sponsorship Opportunities Form
Download the Preliminary Program Advertising Specs
Download the Final Program Advertising Specs

myCongress

myCongress provides a central location to manage your exhibit and complimentary registrations for the ISAKOS Congress.

To access the myCongress please have the company password available. Please note: only your company’s Exhibit Coordinator has permission to access or edit this information. If you are the Exhibit Coordinator and cannot remember your password, please contact the ISAKOS office.

Information for Final Program: Deadline February 1, 2013

Please use myCongress to manage your exhibit information online.
  1. Update/Confirm Company information – as you would like it to be printed in the Final Program
  2. Provide 25-word company description to be printed in the Final Program
  3. Add/Edit Exhibit Coordinator information
  4. Review Booth Assignment and Payment Status

Company Representative Registration: April 1, 2013

Two complimentary exhibitor registration badges will be provided to each exhibiting company for each 3m x 3m square of exhibit booth space reserved. The names for the complimentary exhibitor registration badges must be submitted to the Exhibitor Dashboard before April 1, 2013.

Additional exhibitor representatives can register via the ISAKOS Congress website for a discounted rate of US $600 between September 1, 2012 and April 1, 2013 or on-site for US $725. Please note: exhibitor representatives are unable to register for the ISAKOS Congress until the company they are affiliated with has received an exhibit space assignment and confirmation letter.
 

Hotel Accommodations - Group Reservations

Please use the request form below to pre-book your group hotel accommodations. It is imperative for ISAKOS that you request your rooms through JPdL International, within the ISAKOS room block, as early as possible. The ISAKOS headquarters hotel will be the Fairmont Royal York in Toronto. JPdL will personally communicate with you regarding specific hotel accommodation requests.

Submit a Hotel Group Request Form

Exhibitor Service Manual

All pertinent exhibit forms and other critical information, including deadlines, can be found in the Exhibitor Service Manual which will be available online December 17, 2012. For specific questions regarding electrical, freight, decorating and booth installation, please contact GES:

GES
5675 McLaughlin Road
Mississauga, Ontario L5R 3K5
Canada

Exhibitor Services Department
Tel:          1-877-437-4247
                1-905-283-0500
Email:      TorontoExhibitorServices@ges.com

 

Customs Clearance

The service of a customs broker is strongly recommended for all shipments originating outside of Canada. This will eliminate the possibility of materials being held at the border by Canada Customs due to improper or insufficient documentation resulting in these same materials arriving too late or not at all to the congress. Mendelssohn Event Logistics has been appointed the official customs broker for the 9th Biennial ISAKOS Congress.

Mendelssohn Event Logistics
40 University Avenue, Suite 400
Toronto, ON M5J 1T1
Canada
Tel: 1-416-863-9339
Toll: 1-800-665-4628
Fax: 1-416-863-5149
Contacts: Heather James and Michele Odhoch
E-mails: hjames@mend.com and modhoch@mend.com
Website: www.mend.com

Note: Exhibitors who are importing goods to the event should contact Mendelssohn Event Logistics for customs clearance procedures.

Freight Forwarding

For exhibitors requiring truck, air, rail and ocean transportation and advance warehouse service to transport materials from the exhibitor’s location to the Advance Warehouse (pre-show) or to the Metro Toronto Convention Centre dock for direct shipments, please contact GES Logistics.

GES Logistics
5675 McLaughlin Road
Mississauga, Ontario L5R 3K5
Canada
Logistics Department: Ray Debono or Mario Mendes

Tel: 1-877-437-4247
1-905-283-0573 or 1-905-283-0553
Email: rdebono@ges.com or mmendes@ges.com

Shipping/Drayage

For exhibitors requiring handling of crates and related exhibitor materials on-site from the docks of the Metro Toronto Convention Centre to their booth location, please contact GES. GES’ services including providing the equipment and labor to unload trucks, move materials to the exhibitor’s booth, storage of empty crates and containers, return of empties at the end of the show and re-loading of the exhibitor’s materials on trucks for outbound return shipping. Material Handling Order Forms can be found in the Exhibitor Service Manual.

Note: Exhibitors who are importing goods to the event should contact Mendelssohn Event Logistics for customs clearance procedures.

Exhibitor Activities

Exhibitors must receive permission to hold any educational or social event of any kind taking place over the ISAKOS Congress dates. Please complete the Exhibitor Activities form located in the Exhibitor Service Manual and submit it to the ISAKOS Exhibit Manager by March 1, 2013. For detailed information, click here.

Press Registration

The ISAKOS Biennial Congress is a private meeting for medical personnel. Although, non-exhibiting personnel may be allowed to attend with ISAKOS approval. Please use the Press Guidelines and Registration Request Form to begin the Press registration process.

Travel

Please visit the ISAKOS Congress website for up-do-date information regarding hotel reservations at www.isakos.com/2013congress/travel. It is recommended to make hotel reservations as soon as possible.

Entry Into Canada

TRAVEL DOCUMENT REQUIREMENTS FOR ENTRY INTO CANADA

Canada has one of the most advanced customs processes in the world to provide visitors with security and ease of travel. Visitors must have valid travel documents to enter Canada to provide proof of their citizenship. Document requirements vary depending on from which country you are travelling.

U.S. Residents

American visitors are required to hold a valid passport to enter/re-enter the United States.

For more information on travel security and border procedures, visit the U.S. Department of State.

International Visitors

For specific information on travel document required to visit Canada from countries other than the U.S., please refer to www.cbsa.gc.ca and www.cic.gc.ca.

UPDATE: As of July 13, 2009 the Canadian government requires visitors from Mexico to have a visa to travel to Canada. Visa information and application forms in Spanish can be found at: www.canada.org.mx or by calling toll free to 01-800-CANADA-0 (01-800-226-2320).

Important Dates

May 15, 2012 Preliminary Program Advertising Reservation Deadline
June 1, 2012 Preliminary Program Advertising Materials Deadline
August 1, 2012 Last Day to Receive Full Refund for Exhibit Space Cancellations
November 1, 2012 Exhibit Space Application Deadline
November 1, 2012 Final Program Advertising Reservation Deadline
November 1, 2012 Exhibitor Service Manual Available On Line
November 30, 2012 Last Day to Receive 50% Refund of Fees Paid
December 1, 2012 No Refund of Exhibit Space
December 1, 2012 Final Program Advertising Materials Deadline
February 1, 2013 Many of the Exhibitor Service Manual Forms Due
April 1, 2013 Exhibitor Representative Pre-Registration Closes
May 10, 2013 Exhibit Set-up Begins at 08:00-20:00
May 11, 2013 Exhibit Set-up 08:00 – 21:00
(Exhibits must be set-up by 21:00)
May 12, 2013 Congress Opens/Exhibits Open 07:00-17:00
Reception 17:30-20:00
May 15, 2013 Exhibits Dismantle 17:01-23:00
May 16, 2013 Congress Ends 13:30
May 16, 2013 Exhibits Dismantle 07:00-12:00; GES Move out: 12:01-23:59